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Xin Cube Home > Articles > Xin Invoice 3.0 User Guide > Invoice > Definition

Getting Started
Company Information
Definition
Add New Company
Open Company
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Set System Data
Default Document Setting
Payment Terms
Inventory Category
Tax
Reference Code
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Setup Email Server
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Inventory Database
Definition
Add new Inventory
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Import Inventory
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Customer Database
Definition
Add new Customer
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Sales Person Database
Definition
Add new Sales Person
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Quotation
Definition
Draft Quotation
Generate Quotation
Update Quotation
Delete Quotation
Duplicate Quotation
Customize Template

Invoice
Definition
Draft Invoice
Generate Invoice
Update Invoice
Delete Invoice
Duplicate Invoice
Import From Quotation
Generate Delivery Note
Receive Payment
Recurring Invoice
Customize Template

Credit Note
Definition
Draft Credit Note
Generate Credit Note
Update Credit Note
Delete Credit Note
Duplicate Credit Note
Import From Invoice
Customize Template

Security
Set Password
Data Backup

Invoice Definition

Invoice is the bill sent to your customer when they make any purchase on goods or services. There is unlimited invoices that you can create in Xin Invoice 3.0.

Fields Definition

Fields	Definition
Code	A unique reference code of Invoice. It can be entered manually, or generated by the system automatically. For more information about Invoice Reference Code, please refer Reference Code
DN Code	A unique reference code of Delivery Note. Delivery Note will be generated from Invoice form. The code can be entered manually, or generated by the system automatically. For more information about DN Reference Code, please refer Reference Code
Currency Code	Currency Code of the Invoice. Xin Invoice 3.0 supports only 1 currency code per Invoice. You may enter different currency code for different Invoice, but as Xin Invoice 3.0 does not support multiple currency code, if there are different currency code for different Invoice, the final total amount in the report might not be correct.
Date	Invoice date
Due Date	Invoice due date. The due date can be entered manually, calculated automatically when you select the Payment Terms.
Customer	Select the customer who will receive the Invoice.
Order No	RFQ (Request For Quotation) reference numbe from the custoemr (if any)
Sales Person	Select the Sales Person name who issue or related to the Invoice.
Ship To	Select the Contact Person of the Customer where the item of the Invoice will be delivered to.
Shipping Date	The date when the items will be delivered to the customer.
Shipping Terms	Incoterms
Bill To	Select the Contact Person of the Customer where the invoice will be delivered to
Payment Terms	Terms of payment, it can be 7 days, 30 days etc. You may pre-set the Payment Terms data from Payment Terms
Payment Method	How the payment to be made. Example by cash, cheque, online transfer etc.
Seq	Sequence number of the Invoice items. If you need to re-sequence the Invoice items, you do not need to re-enter the item information again, but just re-sequence the sequence number and the items will be arranged accordingly.
Item Code	Unique reference code of the Inventory Item.
Description	Description of the Invoice item. It will be auto populated when you select an Inventory into the Invoice and it is editable in Invoice form.
U.O.M.	Unit of Measurement of the Invoice item.
Unit Price	Unit selling price of the Invoice item.
Quantity	Quantity of the inventory item in Invoice.
Amount	Sub-total amount of the Invoice item
Disc %	Discout percentage applied to the Invoice item.
Disc Amt	Discount amount of the Invoice item. It will be auto calculated when you enter the discount percentage.
Final Amt	Final amount of the Invoice item.
Discount	Total discount amount applied to all Invoice items.
Sub Total	Son total amount of all Invoice items.
Shipping	Shipping cost
Total	Final Invoice total amount inclusive of the shipping cost.
Deposit	Any deposit amount that has been paid by the Customer when the Invoice is issued.
Amt Due	Amount due after deduct the deposit amount
Note	Any remarks to this Invoice.
Attachment	Attachment is an additional function that you can attached any important file related to this Invoice into the system. Example, you may attach photo, quotaion, id card and etc.

Next : Click here to learn how to create a draft invoice >>

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