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Xin Cube Home > Articles > Xin Invoice 3.0 User Guide > Inventory Database > Definition

Getting Started
Company Information
Definition
Add New Company
Open Company
Update Company
Delete Company
Add Company Logo
Remove Company Logo
Set System Data
Default Document Setting
Payment Terms
Inventory Category
Tax
Reference Code
Email Format
Setup Email Server
Personal Preference

Inventory Database
Definition
Add new Inventory
Update Inventory
Delete Inventory
Add Inventory Photo
Remove Inventory Photo
Import Inventory
Export Inventory

Customer Database
Definition
Add new Customer
Update Customer
Delete Customer
Add Customer Photo
Remove Customer Photo
Import Customer
Export Customer

Sales Person Database
Definition
Add new Sales Person
Update Sales Person
Delete Sales Person
Add Sales Person Photo
Remove Sales Person Photo
Add Sales Person Signature
Remove Sales Person Signature
Import Sales Person
Export Sales Person

Quotation
Definition
Draft Quotation
Generate Quotation
Update Quotation
Delete Quotation
Duplicate Quotation
Customize Template

Invoice
Definition
Draft Invoice
Generate Invoice
Update Invoice
Delete Invoice
Duplicate Invoice
Import From Quotation
Generate Delivery Note
Receive Payment
Recurring Invoice
Customize Template

Credit Note
Definition
Draft Credit Note
Generate Credit Note
Update Credit Note
Delete Credit Note
Duplicate Credit Note
Import From Invoice
Customize Template

Security
Set Password
Data Backup

Inventory Definition

Xin Invoice 3.0 simple Inventory Master which allows you to maintain the Inventory database such as Inventory Name, Price, Cost, Photo, Category and Unit of Measure. You can then easily insert the Inventory to your Invoice, Quotation, Delivery Note and Credit Note form. There is no Stock Control feature in Xin Invoice. If you need to have Stock Control, please try our Xin Inventory 1.0 or Xin Inventory 2.0.

Fields Definition

Fields	Definition
Code	A unique ID for each of your Inventory item. It helps to easily manage your Inventory database.
Description	Detail description of your Inventory. The description will be inserted to Invoice, Quotation, Delivery Note and Credit Note form to be read by your customer.
Category	Inventory Category helps to easily grouping and searching of your Inventory item. For more detail, please refer to Inventory Category.
U.O.M.	Unit of Measure of the Inventory, such as pc, Box, KG etc
Cost	Purchase cost of the Inventory item. It will be used to calculate the sales profit report.
Markup Percent	The percentage to be earn from the Inventory item. Once you enter the Cost and Markup Percent, Unit Price will be auto calculated.
Unit Price	Selling price of the Inventory. It will be used in the Invoice, Quotation and Credit Note.
Photo	Photo of the Inventory. It is for own reference and won't be used in any of the print out template.
Attachment	Attachment is an additional function that you can attached any important file related to the Inventory into the system. Example, you may attach photo, purchase order of the inventory etc for reference.

Next : Click here to learn how to add new Inventory >>

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