Xin Cube Home > Articles > Xin Invoice 3.0 User Guide > Credit Note > Definition
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Credit Note
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Credit Note Definition

A Credit Note can be issued to correct a mistake if the invoice has been overstated or to reimburse the buyer completely if the goods have been returned. You can create unlimited Credit Note in Xin Invoice 3.0.

Fields Definition
Fields Definition
Code A unique reference code of Credit Note. It can be entered manually, or generated by the system automatically. For more information about Credit Note Reference Code, please refer Reference Code
Currency Code Currency Code of the Credit Note. Xin Invoice 3.0 supports only 1 currency code per Credit Note. You may enter different currency code for different Credit Note, but as Xin Invoice 3.0 does not support multiple currency code, if there are different currency code for different Credit Note, the final total amount in the report might not be correct.
Date Credit Note date
Customer Select the customer who will receive the Credit Note.
Order No Any related document reference number, it can be the related Invoice code.
Sales Person Select the Sales Person name who issue or related to the Credit Note.
Ship To Select the Contact Person of the Customer where the item of the Credit Note has been delivered to.
Shipping Date The date when the items has beem delivered to the customer.
Shipping Terms Incoterms
Bill To Select the Contact Person of the Customer where the Credit Note will be delivered to
Payment Terms Terms of payment, it can be 7 days, 30 days etc. You may pre-set the Payment Terms data from Payment Terms
Payment Method How the payment to be made. Example by cash, cheque, online transfer etc.
Seq Sequence number of the Invoice items. If you need to re-sequence the Credit Note items, you do not need to re-enter the item information again, but just re-sequence the sequence number and the items will be arranged accordingly.
Item Code Unique reference code of the Inventory Item.
Description Description of the Credit Note item. It will be auto populated when you select an Inventory into the Credit Note and it is editable in Credit Note form.
U.O.M. Unit of Measurement of the Credit Note item.
Unit Price Unit selling price of the Credit Note item.
Quantity Quantity of the inventory item in Credit Note.
Amount Sub-total amount of the Credit Note item
Disc % Discout percentage applied to the Credit Note item.
Disc Amt Discount amount of the Credit Note item. It will be auto calculated when you enter the discount percentage.
Final Amt Final amount of the Credit Note item.
Discount Total discount amount applied to all Credit Note items.
Sub Total Son total amount of all Credit Note items.
Shipping Shipping cost
Total Final Credit Note total amount inclusive of the shipping cost.
Deposit Any deposit amount that has been paid by the Customer when the Credit Note is issued.
Amt Due Amount due after deduct the deposit amount
Note Any remarks to this Credit Note.
Attachment Attachment is an additional function that you can attached any important file related to this Credit Note into the system. Example, you may attach photo, invoice, id card and etc.

Next : Click here to learn how to create a draft Credit Note >>
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